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External Services

Assistance given to those whose Births occurred outside the municipality. The registration was made Pursuant to Rule 20 of Administrative Order No. 1 series of 1993.

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Details

OFFICE/UNIT	MUNICIPAL CIVIL REGISTRAR’S OFFICE
CLASSIFICATION	Complex
TYPE OF TRANSACTION	G2C - Government to Citizen
WHO MAY AVAIL	Resident of the Municipality and all births occurred outside the municipality

Requirements

#	Checklist Item	Where to Secure
1	✓1. Duly Accomplished Municipal Form 102 (COLB) in four (4) copies with affidavit for delayed registration found at the back of COLB	●Municipal Registrar’s Office
2	✓Negative Certification	●Philippine Statistics Authority (PSA)
3	✓Affidavit of two (2) disinterested persons who might have witness/knowledge about the child’s birth	●Public Attorney’s Office or Notary Public, Mayor’s Office
4	✓Marriage Contract/Certificate, if married	●Philippine Statistics Authority (PSA)
5	✓Any Two of the following documents where we can base the date and place of birth of the child	●below
6	✓Baptismal Certificate	●Church where the child was baptized
7	✓Voter Certification /Record	●COMELEC
8	✓School Records (Form 137 or Official Transcript of Records	●School attended
9	✓Yellow Card (Medical Certificate)	●Clinic
10	✓Barangay Certification	●Barangay Hall
11	✓Valid ID’s or any permanent documents	●Concerned government agencies
12	✓Affidavit of the applicant declaring among other things the facts of birth and the reason why said birth was not recorded / registered in the city/municipality where it occurred. The affidavit shall be attested by two (2) witnesses and shall serve as an application for registration. a.i.8.	●Public Attorney’s Office or Notary Public

5 STEPS

CLIENT STEPS		AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Fill up and submit the registration request		Receive the request and interview the client. Advice the client to submit requirements	None	5 minutes	Marietta C. Nimenzo Registration Officer I Civil Registrar’s Office
Submit the requirements		2.1 Verify and evaluate as to the authenticity and completeness of the documents submitted 2.2 Issue Order of Payment and instruct client to pay the required fee at the Municipal Treasurer’s Office	None Late Registration Fees PHP 700.00 Courier Service Fee PHP 600.00 Service Charge PHP 200	10 minutes 5 minutes	Marietta C. Nimenzo Registration Officer I Civil Registrar’s Office Marietta C. Nimenzo Registration Officer I Civil Registrar’s Office
Check the completeness and correctness of the prepared Municipal Form 102 (Certificate of Live Birth) and affix his/her signature in the informant’s portion and the affidavit of delayed registration of birth found at the back of the form, if found in order		3. Prepare the Municipal Form 102(COLB) based on the submitted requirements (without Accomplished Form 102 COLB)	None	10 minutes	Marietta C. Nimenzo Registration Officer I Civil Registrar’s Office
Client/ Applicant will shoulder expenses in transmitting the documents to the concerned C/MCR		4. Prepare the transmittal letter and transmit the documents to the CCR/MCR where the birth occurred	None	15 minutes	Marietta C. Nimenzo Registration Officer I Civil Registrar’s Office
Acknowledge receipt of the owner’s copy of the registered document		5. Release the owner’s copy of documents	None	5 minutes	Marietta C. Nimenzo Registration Officer I Civil Registrar’s Office
		Total	PHP 1500.00	50 minutes
NOTE: THE APPROVAL OF THE REGISTRATION WILL COME FROM THE RECEIVING CIVIL REGISTRAR AND USUALLY TAKES 1-6 MONTHS BEFORE IT IS APPROVED. CLIENT WILL BE NOTIFIED AS SOON AS THE APPROVAL IS AVAILABLE.

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