To facilitate the processing and release of benefits for employees who are retiring, separating form service, or availing of terminal leave. It covers the acceptance, evaluation, and verification of submitted requirements; computation of retirement, separation pay, and or/terminal leave benefits; and coordination with concerned offices to ensure accurate and timely payment. The process ensures that all legal, administrative, and documentary requirements are met in compliance with applicable laws, policies and regulations.
Step 1 of 4
Details
|
OFFICE/UNIT |
HUMAN RESOURCE MANAGEMENT UNIT |
|
CLASSIFICATION |
Simple |
|
TYPE OF TRANSACTION |
G2C – Government to Citizen |
|
WHO MAY AVAIL |
All inactive Elective, Coterminous, and Permanent Employees of the Local Government Unit of Santo Domingo, Nueva Ecija. |
Requirements
| # | Checklist Item | Where to Secure |
|---|---|---|
| 1 | ✓Agency Clearance from money, property and legal accountability (1 original copy) | ●Human Resource Management Unit |
| 2 | ✓Certified copy of employees leave card with computed leave credits as at last date of service (3 original copy) | ●Human Resource Management Unit |
| 3 | ✓Approved leave application (3 original copy) | ●Human Resource Management Unit |
| 4 | ✓Complete Service Records (1 original copy) | ●Human Resource Management Unit |
| 5 | ✓Certified copy of appointment/NOSA showing highest salary received if the salary under the last appointment if not the highest (1 xerox copy) | ●Human Resource Management Unit |
| 6 | ✓Application’s authorization (in affidavit form) to deduct all financial obligation with LGU (3 original copy, Notarized) | ●Human Resource Management Unit |
| 7 | ✓Affidavit of no Pending Case (3 original copy) notarized | ●Human Resource Management Unit |
| 8 | ✓Computation of terminal benefits duly signed certified by Chief Accountant | ●Municipal Accounting Office |
| 9 | ✓Ombudsman Clearnce (1 original copy) | ●Office of the Ombudsman |
| 10 | ✓GSIS Clearance (1 original copy) | ●Nearest GSIS Office |
| 11 | ✓Statement of Assets, Liabilities and Net Worth (SALN) (1 original copy) | ●Personal Undertaking of the Retired/Separation |
| 12 | ✓Affidavit of No Pending Administrative / Criminal Case (3 Original Copy, Notarized) | ●Human Resource Management Unit |
| 13 | ✓In case of resignation, employees’ letter of resignation duly accepted by Head of the Agency (3 original copy) | ●Personal Undertaking of the Retired/Separation |
4 STEPS
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME |
PERSON RESPONSIBLE |
|
1.1 Receive the complete requirements
1.2 Validate for completeness, authenticity and accuracy of the requirements presented
1.4 Prepare necessary documents. |
None
None
None
None |
5 Minutes
10 Minute
2 Minutes
1 day |
Robin G. Samatra Admin Officer IV HRMU
Robin G. Samatra Admin Officer IV HRMU
Robin G. Samatra Admin Officer IV HRMU
Robin G. Samatra Admin Officer IV HRMU |
|
2 Prepare the disbursement voucher validation of required documents for completeness and appropriateness (As per COA Circular No. 2012- 001, dated July 14, 2012) |
None |
30 Minutes |
Clarita R. Puntil Admin. Aide II Mun. Accounting Office |
|
3. Review and sign the voucher. |
None |
3 hours |
Engr. Leonido DL. De Guzman Jr. Municipal Mayor Jhelyn Domingo-Velasco Municipal Vice Mayor Imee C. Llado-De Guzman Municipal Administrator Cindy Gines-Flores SB Secretary Carl Lesther B. Ador Dionisio Acting Municipal Treasurer Mary Rose R. Ramos Municipal Budget Officer Racquel P. De Leon OIC-Municipal Accountant Sabina F. Dela Cruz Municipal Assessor Hannah Jasmine B. Centeno Municipal Civil Registrar Emelita R. Flores Municipal Agriculturist Dexter Mar U. De Guzman Municipal Health Officer |
|
3.1 Validate the accuracy and Authenticity of the disbursement voucher.
3.2 Prepare the cheque
3.3 Release the cheque |
None
None
None |
20 minutes
1 hour
10 minutes |
Carl Lesther B. Ador Dionisio Municipal Treasurer Treasurer’s Office Carl Lesther B. Ador Dionisio Municipal Treasurer Treasurer’s Office
Cristina Ramos Admin. Aide I Treasurer’s Office |
|
4. Encash the cheque at the Landbank of the Philippines – Talavera Branch |
4. Process the request of the cheque holder |
None |
15 minutes |
Landbank of the Philippines – Talavera Branch employee
|
|
|
TOTAL: |
None |
1 day, 5 hours and 32 Minutes |
|