Step 1 of 4

PROCESSING OF DISBURSEMENT VOUCHER FOR PAYMENT OF GOODS/ SERVICES

External Services

Disbursement Voucher is the official COA-prescribed form used by the LGU for all money claims and disbursements. It serves as the primary document to initiate and authorize payments for obligations or expenses.

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Details

OFFICE/UNIT

OFFICE OF THE MUNICIPAL ACCOUNTANT

CLASSIFICATION

Simple

TYPE OF TRANSACTION

G2G - Government to Government

WHO MAY AVAIL

All active Elective, Coterminous, Temporary, Casual, and Permanent Employees of the Local Government Unit of Santo Domingo, Nueva Ecija

Requirements

# Checklist Item Where to Secure
1 ✓Duly Accomplished and Approved Certification on Appropriations, Funds and Obligation of Allotment (CAFOA) ●Municipal Budget Office
2 ✓Certified Copy of Approved APP ●Municipal Planning and Development Office
3 ✓Certified Copy of PPMP ●Municipal Planning and Development Office
4 ✓Bid Documents and other documentary requirements as required by RA 12009 or The New Government Procurement Act ●Bids and Awards Committee, Supplier/ Contractor and Requesting Office
5 ✓Documentary Requirements as specified in COA Circular No. 2012-001 dated June 14, 2012 ●Bids and Awards Committee, Supplier/ Contractor and Requesting Office

6 STEPS

CLIENT STEPS

AGENCY ACTION

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

  1. Submit the supporting documents (SDs) to be reviewed and evaluated

1.1 Records/logs and evaluates submitted documents

 

1.2 Prepare Disbursement Voucher (DV)

 

1.3 Logs the Disbursement Voucher (DV)

 

1.4 Return the DV to requesting office/party

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5 Minutes

 

 

 

 

 

1 Hour

 

 

 

5 Minutes

 

 

 

 

10 Minutes

 

 

JEFF RAMOS

Admin. Aide IV

Accounting Office

 

 

 

CLARITA PUNTIL

Admin. Aide II

Accounting Office

 

CLARITA PUNTIL

Admin. Aide IV

Accounting Office

 

 

CLARITA PUNTIL

Admin. Aide II

Accounting Office

 

  1. Sign the Box A of the DV and return it to the processor.

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. Proceed to the Municipal Treasurer’s Office and present the DV for Treasure’s signature in Box B.

 

  1. Proceed to the Office of the Mayor and secure payment approval.

  2. Proceed to the Municipal Treasurer’s Office and give the approved DV and SDs to processor.

 

 

 

2.1 Review DV and Supporting Documents (SD) as to completeness and correctness, and sign Box B of DV.

 

2.2 Return the signed DV to the requesting officer.

 

3. Certify the funds availability on Box B of the

Return

 

 

4. Sign Box D (Approved for Payment) of the DV.

5.1 Initiate Check Preparation procedures

5.2 Prepare the Accountant’s Advice (AA).

 

 

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3 Hours

 

 

 

 

 

 

 

 

 

 

10 Minutes

 

 

 

 

3 Hours

 

 

 

 

 

 

1 Working Day

 

 

 

-

 

 

 

20 Mins

RACQUEL P. DE LEON

Municipal Accountant

Accounting Office

 

 

 

 

 

 

JEFF RAMOS

Admin. Aide IV

Accounting Office

 

 

CARL LESTHER ADOR DIONISIO

Municipal Treasurer

Treasurer’s Office

 

 

 

ENGR. LEONIDO DE GUZMAN, JR.

Municipal Mayor

Municipal Treasury Office

 

 

 

 

CHARRI LYN ALLERA

Administrative Aide II

Municipal Accounting Office

  1. Proceed to the Office of the Municipal Treasurer and sign the voucher (Box D - Received Payment) and receive the check and AA

  1. Release the check and AA and log it as released

None

10 Mins

CARL LESTHER ADOR DIONISIO

Municipal Treasurer

Office of the Municipal Treasurer

 

TOTAL:

None

2 Working Days

 
Finish