To facilitate the processing and release of benefits for employees who are retiring, separating form service, or availing of terminal leave. It covers the acceptance, evaluation, and verification of submitted requirements; computation of retirement, separation pay, and or/terminal leave benefits; and coordination with concerned offices to ensure accurate and timely payment. The process ensures that all legal, administrative, and documentary requirements are met in compliance with applicable laws, policies and regulations.
Step 1 of 4
Details
|
OFFICE/UNIT |
HUMAN RESOURCE MANAGEMENT UNIT |
|
CLASSIFICATION |
Complex |
|
TYPE OF TRANSACTION |
G2G - Government to Government G2C – Government to Citizen |
|
WHO MAY AVAIL |
All active/inactive Elective, Coterminous, and Permanent Employees of the Local Government Unit of Santo Domingo, Nueva Ecija. |
Requirements
| # | Checklist Item | Where to Secure |
|---|---|---|
| 1 | ✓Agency Clearance from money, property and legal accountability (1 original copy) | ●Human Resource Management Unit |
| 2 | ✓Certified copy of employees leave card with computed leave credits as at last date of service (3 original copy) | ●Human Resource Management Unit |
| 3 | ✓Approved leave application (3 original copy) | ●Human Resource Management Unit |
| 4 | ✓Complete Service Records (1 original copy) | ●Human Resource Management Unit |
| 5 | ✓Certified copy of appointment/NOSA showing highest salary received if the salary under the last appointment if not the highest (1 xerox copy) | ●Human Resource Management Unit |
| 6 | ✓Application’s authorization (in affidavit form) to deduct all financial obligation with LGU (3 original copy) notarized | ●Human Resource Management Unit |
| 7 | ✓Affidavit of no Pending Case (3 original copy) notarized | ●Human Resource Management Unit |
| 8 | ✓Computation of terminal benefits duly signed certified by Chief Accountant | ●Accounting and Internal Audit Office |
| 9 | ✓Ombudsman Clearnce (1 original copy) | ●Office of the Ombudsman |
| 10 | ✓GSIS Clearance (1 original copy) | ●GSIS Cabanatuan Branch |
| 11 | ✓Statement of Assets, Liabilities and Net Worth (SALN) (1 original copy) | ●Personal Undertaking of the Retired/Separation |
| 12 | ✓In case of resignation, employees’ letter of resignation duly accepted by Head of the Agency (3 original copy) | ●Personal Undertaking of the Retired/Separation |
| 13 | ✓Death Certificate authenticated by PSA (1 original, 4 certified photocopies) | ●Philippine Statistics Authority (any branch) |
| 14 | ✓Marriage contract authenticated by PSA (1 original, 4 certified photocopies) | ●Philippine Statistics Authority (any branch) |
| 15 | ✓Birth certificate of all surviving legal heirs authenticated by PSA (1 original, 4 certified photocopies) | ●Philippine Statistics Authority (any branch) |
| 16 | ✓Designation of the next of kin, notarized (1 original, 4 certified photocopies) | ●Philippine Statistics Authority (any branch) |
| 17 | ✓Waiver of rights of children 18 years old and above, notarized (1 original, 4 certified photocopies) | ●Philippine Statistics Authority (any branch) |
| 18 | ✓Affidavit of two disinterested parties that the deceased is survived by legitimate and illegitimate children (if any), natural adopted or children of prior marriage 1 original copy, 4 certified photocopies) | ●Philippine Statistics Authority (any branch) |
4
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME |
PERSON RESPONSIBLE |
|
1.1 Validate for completeness, authenticity and accuracy of the requirements presented
1.3 Request for Obligation Request (ObR) as to allotment of budget for the current fiscal year
1.4 Request for Disbursement Voucher with validation of required documents for completeness and appropriateness (As per COA Circular No. 2012- 001, dated July 14, 2012)
1.5 Prepare and Sign Cheque certifying for funds availability
1.6 Prepare and Forward Accountant’s Advice to Landbank of the Philippines-Talavera |
None
None
None
None
None
None
|
30 Minutes
5 minutes
1 day
2 days
2 days
1 day
|
Robin G. Samatra Admin Officer IV HRMU
Robin G. Samatra Admin Officer IV HRMU
Mary Rose R. Ramos Budget Officer MBO
Clarita Puntil Admin. Aide II Accounting Office Raquel De Leon Admin Officer IV Accounting Office
Carl Lesther B. Ador Dionisio Municipal Treasurer Treasurer’s Office
Charri-lyn Allera Admin. Assistant II Accounting Office |
|
2.1 Prepare the disbursement voucher validation of required documents for completeness and appropriateness (As per COA Circular No. 2012- 001, dated July 14, 2012) |
None |
30 Minutes |
Clarita R. Puntil Admin. Aide I Accounting Office |
|
3.1 Validate the accuracy and Authenticity of the disbursement voucher.
3.2 Prepare the cheque
3.3 Release the cheque |
None
None
None |
20 minutes
1 hour
10 minutes |
Carl Lesther B. Ador Dionisio Municipal Treasurer Treasurer’s Office Carl Lesther B. Ador Dionisio Municipal Treasurer Treasurer’s Office
Cristina Ramos Admin. Aide I Treasurer’s Office |
|
4. Encash the cheque at the Landbank of the Philippines – Talavera Branch |
4. Process the request of the cheque holder |
None |
15 minutes |
|
|
|
TOTAL: |
None |
6 days 2 hours and 50 Minutes |
|