Regulating Expenditure for the Operation of Municipal Government.
Step 1 of 4
PROCESSING OF CERTIFICATION ON APPROPRIATIONS, FUNDS AND OBLIGATION OF ALLOTMENT
Internal Services
Details
|
OFFICE/UNIT |
MUNICIPAL BUDGET OFFICE |
|
CLASSIFICATION |
Simple |
|
TYPE OF TRANSACTION |
G2G – Government to Government G2C – Government to Citizen |
|
WHO MAY AVAIL |
All Municipal Officials and Employees, Municipal-based NGA’s |
Requirements
| # | Checklist Item | Where to Secure |
|---|---|---|
| 1 | ✓1. Salary and Other Personal Benefits | ●none |
| 2 | ✓1.1 Salary of Regular, Casual and Contractual Employees | ●none |
| 3 | ✓Payroll | ●Municipal Accounting Office |
| 4 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Municipal Budget Office |
| 5 | ✓Daily Time Record | ●Respective Employee |
| 6 | ✓1.2 Representation and Transportation Allowance (RATA) | ●none |
| 7 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Municipal Budget Office |
| 8 | ✓RATA Payroll | ●Municipal Accounting Office/ Human Resource Management Section |
| 9 | ✓1.3 Clothing Allowance | ●none |
| 10 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Municipal Accounting Office/ Human Resource Management Section |
| 11 | ✓Payroll | ●Municipal Budget Office |
| 12 | ✓1.4 Subsistence, Laundry, and Quarter Allowances | ●none |
| 13 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Municipal Accounting Office/ Human Resource Management Section |
| 14 | ✓Payroll | ●Municipal Budget Office |
| 15 | ✓1.5 Overtime Pay | ●none |
| 16 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Municipal Accounting Office/ Human Resource Management Section |
| 17 | ✓Disbursement Voucher/ Payroll | ●Municipal Mayor’s Office |
| 18 | ✓Special Order | ●Municipal Budget Office |
| 19 | ✓1.6 Midyear bonus, Year-end bonus Cash Gift | ●none |
| 20 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Municipal Accounting Office/ Human Resource Management Section |
| 21 | ✓Payroll | ●Municipal Budget Office |
| 22 | ✓1.7 Terminal Leave Benefits | ●none |
| 23 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Municipal Accounting Office/ Human Resource Management Section |
| 24 | ✓Certificate of Leave Credits | ●Human Resource Management Section |
| 25 | ✓Disbursement Voucher | ●Municipal Budget Office |
| 26 | ✓Service Record | ●Municipal Accounting Office/ Human Resource Management Section |
| 27 | ✓1.8 Loyalty Cash Award/ Incentives | ●none |
| 28 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Municipal Budget Office |
| 29 | ✓Service Record | ●Resource Management Section |
| 30 | ✓1.9 First Salary of Regular Employee | ●none |
| 31 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Municipal Budget Office |
| 32 | ✓Certified true copy of Oath of Office | ●Client availing the Services |
| 33 | ✓Certificate of Assumption | ●Respective Employee |
| 34 | ✓Statement of Assets, Liabilities, and Net Worth | ●Municipal Budget Office |
| 35 | ✓Daily Time Record | ●Client availing the Services |
| 36 | ✓2. Travelling/Training and Expenses | ●none |
| 37 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Resource Management Section |
| 38 | ✓Itinerary of Travel | ●Client availing the Services |
| 39 | ✓Travel Order | ●Municipal Budget Office |
| 40 | ✓Certificate of Appearance | ●Respective Service Provider |
| 41 | ✓3. Utility expenses | ●none |
| 42 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Municipal Budget Office |
| 43 | ✓Statement of Bill | ●Respective Service Provider |
| 44 | ✓4. Telephone/ Communication Services | ●none |
| 45 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Municipal Budget Office |
| 46 | ✓Statement of Account/ Billing Statement | ●Municipal Engineering Office |
| 47 | ✓5. Procurement- Infrastructure 5.1 (For Bidding) | ●none |
| 48 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Municipal Engineering Office |
| 49 | ✓Program of work and Detailed Estimates | ●Requesting Department/ Office |
| 50 | ✓Bidding Documents | ●Municipal Budget Office |
| 51 | ✓Purchase Request | ●Municipal Engineering Office |
| 52 | ✓5.2 (Non- Bidding) | ●none |
| 53 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Municipal General Services Office |
| 54 | ✓Program of work and Detailed Estimates | ●Municipal Engineering and Accounting Office |
| 55 | ✓Purchase Order | ●Requesting Agency |
| 56 | ✓Canvass | ●Municipal Engineering and Accounting Office |
| 57 | ✓Purchase Request | ●Municipal Budget Office |
| 58 | ✓Abstract of canvass | ●Municipal Engineering Office |
| 59 | ✓6. Procurement- Goods 6.1 (For Bidding) | ●none |
| 60 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Requesting Agency |
| 61 | ✓Bidding Documents | ●Municipal Budget Office |
| 62 | ✓Purchase Request | ●Requesting Agency |
| 63 | ✓6.2 (Non- Bidding) | ●none |
| 64 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Municipal General Services Office |
| 65 | ✓Purchase Request | ●Municipal Engineering and Accounting Office |
| 66 | ✓Purchase Order | ●Municipal Engineering and Accounting Office |
| 67 | ✓Canvass | ●Municipal Budget Office |
| 68 | ✓Abstract of canvass | ●Municipal General Services Office |
| 69 | ✓7. Repair and Maintenance of Equipment and Motor Vehicles | ●none |
| 70 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Municipal General Services Office |
| 71 | ✓Purchase Request | ●Municipal General Services Office |
| 72 | ✓Pre-Repair Inspection Report | ●Municipal Budget Office |
| 73 | ✓Purchase Order | ●Mun. Social Welfare and Development Office |
| 74 | ✓8. Assistance to Individual in Crisis (AICS) | ●none |
| 75 | ✓Certification on Appropriations, Funds and Obligation of Allotment | ●Client availing the Services |
| 76 | ✓Social Case Study | ●Client availing the Services |
| 77 | ✓Certificate of Eligibility | ●Municipal Budget Office |
| 78 | ✓Medical Certificate | ●Client availing the Services |
2 STE
|
CLIENT STEPS |
AGENCY ACTION |
FEES TO BE PAID |
PROCESSING TIME |
PERSON RESPONSIBLE |
|
1. Submit the appropriate requirements |
1.1 Accept and review the Certification on Appropriations, Funds and Obligation of Allotment and check the supporting documents
1.2 Assign Control Number for the Certification on Appropriations, Funds and Obligation of Allotment
1.3 Record the Certification on Appropriations, Funds and Obligation of Allotment to the logbook/ appropriate ledger
1.4 Certify the existence of available appropriation and affix signature on the Certification on Appropriations, Funds and Obligation of Allotment
|
None
None
None
None
|
3 Minutes
3 Minutes
5 Minutes
5 Minutes |
Mary Ann Natividad Admin Assistant Budget Office
Mary Ann Natividad Admin Assistant Budget Office
Mary Ann Natividad Admin Assistant Budget Office
Mary Rose Ramos Municipal Budget Officer Budget Office
|
|
2. Receive the approved OBR |
2. Release the Certification on Appropriations, Funds and Obligation of Allotment to the client |
None
|
1 Minutes |
Mary Rose Ramos Municipal Budget Officer Budget Office
|
|
|
TOTAL: |
None |
15 Minutes |
|